Private Viewing Room

Privacy

This statement explains how personal information is handled in the Trois Museum Private Viewing Room, administered on behalf of Charles Trois.

Information used in the room

We process your name, email address, phone number, account and verification information, access permissions, and communications you send us. When you sign the access agreement, we retain your supplied legal name, verified email, agreement version, consent wording, and acceptance time.

We also record file-access and download requests made through the room’s controls. Hosting and authentication services may process technical security information, such as IP addresses, browser information, and sign-in events. The website cannot reliably detect screenshots.

Why we use this information

We use this information to manage invitations, verify accounts, control access to material, document agreement acceptance, respond to requests, investigate security incidents, and meet applicable legal obligations.

Access and service providers

The room administrator can review account permissions, recorded activity, and signed agreements. We use service providers for hosting, authentication, private file storage, email delivery, and phone verification, including OpenAI Sites, Supabase, Resend, and Twilio. These providers process information needed to deliver and secure those services. Information may also be disclosed where required by law or necessary to address unauthorized access or enforce the access agreement.

Cookies and retention

We save whether you completed or skipped the introductory tour so it does not repeat on every visit. You can replay it from the room menu.

The room uses essential cookies to maintain secure sign-in sessions. Account, agreement, and security records are retained for access administration, evidence of consent, security review, and applicable legal or recordkeeping needs. Retention depends on the record’s purpose; withdrawing access does not automatically erase a signed agreement or its audit history.

Your questions and requests

To request a copy of your signed agreement, ask about information held about you, or request a correction or deletion, email the room administrator. We may need to verify your identity. Requests are considered in light of applicable law, confidentiality, and recordkeeping obligations. Do not send passwords or verification codes.

This statement covers the private viewing room. Linked websites and other services may have their own privacy statements.